How does your company manage its data, and what is the plan to protect it? Chances are your data is not as secure as you think. Sure, you have an external drive, you back-up at the end of the week, and you make sure every file saves properly, but that is not enough to protect your business and its clients. G6 has tips for drafting a quality data backup plan.
3 Questions to Ask Yourself When Creating a Data Backup Plan
Before you tackle the actual plan itself, you need to reflect for a moment. This is a critical stage in the creation of the plan.
- What type of data does my business gather?
How important or sensitive is the data your company acquires? Data can be accounting figures, customer information, tracking information, and vendor information. If your company inputs or access it on a daily basis, it is data. You need to understand what type of data your company acquires, how sensitive it is, and which files are essential for swift recovery.
- How often does data change?
Does your company need immediate backup, or can some files wait until the end of the week? You need to understand the frequency of data collection to create a schedule that best suits your company and its recovery efforts.
- How safe is your current system?
If your company acquires sensitive data and houses sensitive company information on its systems, frequent and safe backups are critical. Consider all types of losses that threaten the data: weather, fire, security intrusion, theft, lost device, and user error. You need to ensure the sensitive data housed on the system is secure and easy to retrieve if the company experiences a loss.
3 Features of a Quality Backup Plan
Now that you have decided what type of data your company has and needs, you can begin braining out the data backup plan. A quality backup plan has three important features.
- Backup is disconnected
If you rely solely on external backup devices, you are not as safe as you think. The USB-connected external hard drive at the other end is susceptible to ransomware, just as the rest of your system is. Many companies are moving their backups to the cloud. The cloud backup system runs in the background, which makes it unlikely for a threat to infiltrate the cloud. Plus, employing cloud services comes with data monitoring, threat prevention, and support for effective data management if you work with the right service provider.
- Backup is automated
A good backup system is an automated and encrypted one. To ensure the integrity and reliability of your data, your plan must include automatic backups. Automated backups do a couple of things: provide the most updated data, and they work without relying on human interaction to get the job done.
- The plan is rehearsed
A quality backup plan is one that is rehearsed often. Your company must perform regular audits and data recovery drills. The company’s data backup plan must be adjusted as you recognize flaws, as the nature of the business changes, and as the company grows.